MIT Resource Development

Finance & Administration/Recording Secretary

With authority delegated by the Corporation and senior Institute staff, the Office of the Recording Secretary (RSO) receives gifts on behalf of the Institute, and works closely with donors and Institute staff to ensure the timely and accurate recording of all major gifts and pledges to MIT. In performance of these duties, the RSO provides expertise and consultation within Resource Development and to other Institute departments on gifts policies and procedures, and works directly with donors and their agents, as appropriate. The Office also handles the receipting, deposit, acknowledgment, and record keeping of pledges and gifts of cash and securities, gifts of equipment, and gifts-in-kind. The RSO maintains good relations with donors and potential donors, identifies and resolves gift crediting issues, and safeguards the accuracy of the donor database.

The Office of the Recording Secretary is responsible for ensuring the safekeeping and accessibility of permanent records of gifts — including the original documents of gift memoranda, trust instruments, and other legal documents associated with the gifts — and works with the Institute’s senior administration to formulate policy and to implement established guidelines.

For information about making a gift, please contact the Office of the Recording Secretary at 617.253.5048 or recsec@mit.edu, or by direct mail to:

Beth Ogar, Recording Secretary and Executive Director
MIT Room W98-308
600 Memorial Drive
Cambridge, MA 02139
617-253-0954
eogar@mit.edu